The Student Experiential Education Manager works to maintain the introductory and advanced experiential education for the UNM College of Pharmacy Office of Experiential Education (OEE). This includes managing rotation creation, matching, and assignment processes for the College of Pharmacy student body. This position must communicate, report, collect and upload preceptor availability for rotations, including site and course links. They must register students for pharmacy practice experience courses and report grades through University systems. They must prepare students for rotations, coordinating credentials and ensure other site requirements are current. The position is responsible for collecting and analyzing program data to develop and improve the experiential education program for the College of Pharmacy. This position frequently communicates with a diverse body of faculty, students, preceptors, regulators, and administrators, requiring developed organizations skills and professionalism.

Duties and Responsibilities

• Supervises the Program Coordinator
• Trains and orients students on Health Science Center and College of Pharmacy compliance requirements
• Provide training to preceptors on important aspects of UNM College of Pharmacy's experiential program, including the experiential handbook, expectations of preceptors, use of the experiential management system, and student evaluations
• In collaboration with the Director, maintain and update all forms related to Experiential Education policies and procedures including Title IX, Experiential Education Manual, and Catalog of sites/offerings
• Assist with IPPE/APPE site visits and/or debriefs, including the completion and tracking of site visit forms for accreditation
• Manage Experiential related software programs including CORE ELMS, Moodle, Exam Soft, Enflux, etc.
• Initiating and assisting students with the intern license & pharmacist licensure application process
• Oversee coordination of CPR/BLS certification classes, including renewals; may include coordinating with N95 mask fits
• Monitoring IPPE/APPE capacity charts with site coordinators
• In collaboration with the Offices of Student and Curricular Affairs, monitor student progression during didactics as it relates to Experiential Education rotations
• Affiliation Agreements management: initiation and coordination of agreements and/or renewals in conjunction with Dean's Office and legal team
• Assist in creating and maintaining accurate data for ACPE and UNM reporting
• Track and audit compliance requirements to meet OEE's and Health Science Center standards
• Maintaining and updating OEE's online presence and communications
• Maintains preceptor faculty appointments through Loboweb and PICES
• Facilitates student background checks through NM Department of Health (DOH)
• Facilitates and submits student reimbursements through AHEC and other funding sources using Chrome River
• In conjunction with the Director, develop and maintain partnerships that support the experiential program to foster the mission and vision of the College of Pharmacy
• In collaboration with the Director, provide the leadership necessary to develop and implement effective outcomes for the experiential learning program
• Collect, analyze, and report experiential learning program data to improve program outcomes
• Contribute to the overall success of the University by performing other duties and responsibilities as assigned

Expected Competencies

• Efficient organizational and time management skills
• Attention to detail and audit records
• Able to prioritize duties based on urgency vs importance
• Knowledge of form and report development
• Able to work within a team environment and develop professional relationships
• Safeguard confidentiality by exercising discretion in communicating information to faculty, students, staff, and the various publics served by the University and in handling administrative records, file, and similar confidential items
• Public speaking skills
• Commitment to diversity and inclusivity
• Self-motivated, and able to work independently with minimal supervision
• Ability to maintain confidentiality, exercise good judgment and act professionally, sensitively, and with a high level of discretion
• Familiar with Microsoft Office: Outlook, Excel, Word, PowerPoint, etc.
• Effective and efficient communication of information in a manner suitable for the intended audience; emphasis on written and verbal communication skills, including professional email and telephone skills
• Ability to anticipate needs and work proactively to manage a high volume of requests from constituents
• Knowledge of academic and accreditation standards governing clinical rotations

See the Position Description for additional information.

High school diploma or GED; at least 6 years of experience 2 of which are management level experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Bachelor's degree in Education, Health Care Administration, Public Administration, or similarly related field
• 3-5 years in a supervisory and academic or administrative position
• Experience working in a higher education environment
• Experience working in an experiential program office
• Demonstrated ability to interact with professionals including: Pharmacists, PhDs, university faculty and staff, students, or alumni
• A demonstrated ability to manage a complex workload; systematically prioritize and track of multiple projects and meet several corresponding deadlines
• Managing high frequency of communications amongst many constituents and stakeholders
• Experience with UNM platforms including Benner, Chrome River, Loboweb, PICES and Learning Central

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.