ESSENTIAL DUTIES AND RESPONSIBILITIES:

(65%) Administration

• Monitors voicemails and emails several times daily; screens in-coming phone calls and assists management in returning or placing a call
• Manages incoming and outgoing mail; forwards mail to appropriate department as needed
• Receives phone calls or correspondence from attorneys and their staff regarding scheduling depositions or legal consultation
• Prepares and presents images or films, reports, and pertinent information for radiologist to return patient calls
• Maintains Vice President's schedule, travel arrangements, and expense accounts
• Types letters, data sheets, notes and memos
• Updates curriculum vitae in an organized and accurate manner
• Makes copies of correspondence or other printed material
• Files documents in an efficient and timely manner

(30%) Orders & Renewals

• Maintains current state medical licenses (Minnesota and any other states), medical society memberships, hospital staff privileges and DEA/Controlled Substance renewals
• Processes new medical license applications; obtains and completes license application from state desired
• Orders office supplies and keeps common management work areas and offices clean and organized
• Orders books and journals; renews subscriptions as necessary

Required:

• Medical secretary certificate or diploma and/or equivalent experience in the medical industry
• Minimum 2-3 year Microsoft Office experience
• Proficient with using computer systems and typing
• Data entry experience

Preferred:

• Associate's degree
• 2-3 years prior medical office experience