Job Summary

Under the direction of the Senior Manager, Stewardship Events, the Stewardship Events Coordinator facilitates and/or assists with the logistical execution of Stewardship Events including but not limited to: Salk Science and Music, Symphony At Salk, Board of Trustees meetings and dinners, Science and Justice, and other events as needed.

Who We Are

The Salk Institute is an internationally renowned research institution that values . We seek bold and interactive leaders passionate about exploring new frontiers in science. Our collaborative community embraces diverse perspectives and unique life experiences, fostering innovation, and a sense of belonging. Together, we strive to improve the wellbeing of humanity through groundbreaking research.

Founded by Jonas Salk, developer of the first safe and effective polio vaccine, the Institute is an independent, nonprofit research organization and architectural landmark: small by choice, intimate by nature, and fearless in the face of any challenge. Salk's vibrant community comprises a diverse and talented group of individuals, each playing a crucial role in driving our mission forward. From to dedicated and brilliant , the Institute is united by a shared passion for scientific exploration and innovation.

What Your Key Responsibilities Will Be

• Handles the full range of event logistics including creation of floor plans, catering, rentals, decor, communications and planning timelines.
• Acts as a liaison with other Salk departments in the execution of stewardship events including Communications, Development, Finance, Salk Events, Facilities, and Security.
• Coordinates planning meetings for assigned events, including scheduling meetings, reserving rooms, requesting refreshments, preparing agendas, and recording and distributing meeting minutes.
• Serves on the Engagement and Wellbeing initiative and takes on most event related coordination for the Stewardship team.
• Manages relationships with vendors related to events according to Salk Institute policies.
• Assists with External Relations events and other projects as needed.
• Performs other related duties as assigned by management.

What we Require

Required:

• Bachelor's Degree (BA) from four-year college or university, and minimum 1-2 years of experience in special event coordination, with ability to prioritize daily operations and projects in order to meet rigid deadlines, ensure smooth workflow and handle multiple tasks simultaneously, often working under pressure and with frequent interruptions while exhibiting extreme attention to detail and always maintaining a high degree of accuracy.

Preferred:

• 3-5 years of experience in special event coordination.
• Prior experience in a larger (500+) non-profit organization, preferably working on fast-paced teams with demonstrated knowledge in the fundraising activities including prospect identification, qualification, cultivation, gift solicitation, stewardship and donor recognition.
• Prior experience in hosting events for high-net-worth individuals providing a high level of customer service.

What We Can Offer

The expected pay range for this position is $22.00-$28.00 per hour. Salk Institute provides pay ranges representing its good faith estimate of what the institute reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

Benefits

Salk Institute offers competitive, including medical, dental, vision, retirement, paid time off, tuition reimbursement, patient advocacy services, and transit/parking program.

Salk Values

The Salk Community, both scientists and administrators, worked together to define values that we believe support Salk's pursuit of excellence. To be truly the best scientific institution requires not only incredible discoveries, but a common understanding of how we should work together to enable those discoveries.

The acronym provides a simple way to remember each of the values and reminds each of us of the importance of what we do each day.

Equal Employment Opportunity Statement

The Salk Institute for Biological Studies is an Equal Opportunity Employer and is committed to providing equal access to opportunities for students, employees, applicants for employment and other visitors. Salk has also adopted and maintains a policy to encourage professional and respectful workplace behavior and prevent discriminatory and harassing conduct in our workplace.

Accordingly, the Institute prohibits harassment and discrimination in employment on the basis of, and considers all qualified applicants for employment without regard to, actual or perceived race, color, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, marital status, age, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, sexual orientation, veteran and/or military status (disabled veteran, veteran of the Vietnam era, other covered veteran status), political affiliation, and any other status protected by state or federal law.