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Assistant Facilities Manager
Columbia, MD
Job Description
We're looking for an Assistant Facilities Manager (AFM)to join our team!
Job Title: Assistant Facilities Manager
Location: Columbia, MD 21046
Type of Employment: Full-time w/JLL employee benefits within 1 month of employment
Schedule: On-site, Monday-Friday, 8:00 AM to 5:00 PM with occasional travel to other sites within the DC metro portfolio
Reporting To: Facilities Manager
Additional Perks: company provided laptop, cell phone, travel reimbursement
Estimated compensation for this position is: $64,000 - $78,400 annually paid bi-weekly
The compensation range listed is an estimate and not guaranteed. A salary offer will vary based on applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data.
What this job involves: The AFM is directly in-charge of building initiatives under the direction of the Facilities Manager. The AFM's responsibilities include the implementation and execution of programs designed to ensure client and user satisfaction along with the daily management, oversight, and coordination of facility management activities. The AFM will function as liaison between the Facilities Manager and otherJLL personnel, our client, vendors, and contractors as to ensure thorough understanding and implementation of facility management objectives.
What your day-to-day will look like: Manages, oversees, and coordinates daily facility management activities such as HVAC, electrical, plumbing, fire/life/safety system, landscaping, exterminating, BMS, etc.
Coordinates with site and contractors to ensure good customer service.
Request proposals, schedule and inspect all maintenance and repairs from onsite vendors and contractors.
Works with Facilities Manager in the development and management of the annual operating budgets
Reviews proposals for repair and maintenance work in accordance with JLL and client procurement policy and operating budget.
Liaison with vendor partner services.
Assists with Pilot Programs, innovations and special projects.
Performs tours/inspections of the properties.
Establishes working relationship with client and contractors to ensure that Building services are being provided to the satisfaction of building occupants.
Manage the work order process from creation to reporting.
Work with leadership to process invoices from PO creation to invoice coding.
Create/edit monthly reports for work orders, budgets, initiatives, and projects.
Provide support for our move management team.
Provide instruction and training to JLL personnel, vendors and contractors.
Required Skills and Experience:High School Diploma or equivalent
3+ years of people management experience in the commercial property or facilities management industry
Experience using Computerized Maintenance Management System (CMMS) &/or Building Management System (BMS)
Military service or college education in facilities, property, business or related is desirable
Strongleadership skills, customer service skills and interpersonal skills with his/her associates, clients and vendors.
Knowledge of applicable financial and accounting terms and principles as they apply to commercial property management.
Strong client service orientation with the ability to provide information and respond to questions from groups of managers, customers, and the Vendors.
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
Ability to respond to common inquiries or complaints from clients, co-workers, vendors, contractors and supervision.
Please submit your application with an updated resume, location, and contact information.
If you're a current JLL employee, please apply using the Internal Career Site.
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
Job Title: Assistant Facilities Manager
Location: Columbia, MD 21046
Type of Employment: Full-time w/JLL employee benefits within 1 month of employment
Schedule: On-site, Monday-Friday, 8:00 AM to 5:00 PM with occasional travel to other sites within the DC metro portfolio
Reporting To: Facilities Manager
Additional Perks: company provided laptop, cell phone, travel reimbursement
Estimated compensation for this position is: $64,000 - $78,400 annually paid bi-weekly
The compensation range listed is an estimate and not guaranteed. A salary offer will vary based on applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data.
What this job involves: The AFM is directly in-charge of building initiatives under the direction of the Facilities Manager. The AFM's responsibilities include the implementation and execution of programs designed to ensure client and user satisfaction along with the daily management, oversight, and coordination of facility management activities. The AFM will function as liaison between the Facilities Manager and otherJLL personnel, our client, vendors, and contractors as to ensure thorough understanding and implementation of facility management objectives.
What your day-to-day will look like: Manages, oversees, and coordinates daily facility management activities such as HVAC, electrical, plumbing, fire/life/safety system, landscaping, exterminating, BMS, etc.
Coordinates with site and contractors to ensure good customer service.
Request proposals, schedule and inspect all maintenance and repairs from onsite vendors and contractors.
Works with Facilities Manager in the development and management of the annual operating budgets
Reviews proposals for repair and maintenance work in accordance with JLL and client procurement policy and operating budget.
Liaison with vendor partner services.
Assists with Pilot Programs, innovations and special projects.
Performs tours/inspections of the properties.
Establishes working relationship with client and contractors to ensure that Building services are being provided to the satisfaction of building occupants.
Manage the work order process from creation to reporting.
Work with leadership to process invoices from PO creation to invoice coding.
Create/edit monthly reports for work orders, budgets, initiatives, and projects.
Provide support for our move management team.
Provide instruction and training to JLL personnel, vendors and contractors.
Required Skills and Experience:High School Diploma or equivalent
3+ years of people management experience in the commercial property or facilities management industry
Experience using Computerized Maintenance Management System (CMMS) &/or Building Management System (BMS)
Military service or college education in facilities, property, business or related is desirable
Strongleadership skills, customer service skills and interpersonal skills with his/her associates, clients and vendors.
Knowledge of applicable financial and accounting terms and principles as they apply to commercial property management.
Strong client service orientation with the ability to provide information and respond to questions from groups of managers, customers, and the Vendors.
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
Ability to respond to common inquiries or complaints from clients, co-workers, vendors, contractors and supervision.
Please submit your application with an updated resume, location, and contact information.
If you're a current JLL employee, please apply using the Internal Career Site.
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
High School or Equivalent
Required Experience
3+ years
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