The Department of Health Policy and Management (HPM) in the School of Public Health is seeking a Grants & Contracts Analyst who will work under the supervision of the Grants and Contracts Manager. The GCA will provide support in the area of fiscal management with a prime focus on cradle to grave research administration.

The Grants & Contracts Analyst will provide dedicated professional level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions that includes, but may not be limited to: proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. Works independently on a variety of grants/contracts that range from simple to highly complex. This role will also assist with some aspects of non-sponsored funds management.

Job Scope/Complexity:

• Will work independently most of the time, with support from Principal Investigator (PI) and/or senior/management level grants & contracts professionals on increasingly more complex grants/contracts.
• Will provide standard professional administrative level guidance on protocols, regulations and guidelines to PI and other scientific/research professionals within the department.
• May interact with external research/administrative professionals.

Types of Sponsored Awards for Which the Position is Responsible:

• This position works independently on a variety of complex level grants/contracts, including those from NIH, CDC, RWJF and other Foundation Awards.
• These grants, contracts and awards may involve detailed budgets, multiple projects, and Subawards, Investigator-initiated, Consortium and higher complexity Foundation grants.
• Will also work directly with management of non-sponsored funds, including general funds and gifts.

Specific Duties & Responsibilities:

• Partner with and act as point of contact with departmental faculty and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
• Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
• Review all sponsored project proposals for assigned faculty. Review involves accuracy, content, adherence to all relevant guidelines.
• Provide instruction, preparation assistance and support related to grant application procedures.
• Serve as liaison between research units, central offices and funding agencies.
• Review budgets and related justification for appropriateness and completeness of content. Provide groundwork for subcontract negotiations.
• Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
• Manage all assigned grant submissions to ensure timeliness and accuracy.
• Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators on financial status of grants,
• contracts and discretionary accounts. Also provide relevant updates and reports to departmental leadership, as needed.
• Manage related post-award processes, including award setup, review, account setup verification, and ensuring that staff is setup appropriately.
• Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices and paperwork finalization related to subcontract setup.
• Provide information and direct assistance required to complete contract and grant closeouts, as needed.
• Other duties as assigned.

Special Knowledge, Skills & Abilities:

• Knowledge of accounting and budgeting theory and practices required.
• Ability to make independent judgments and to act on decisions on a daily basis.
• Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
• Knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD and CDC.

• Bachelor's degree
• Two years of administrative/budgeting experience
• Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
• Successful completion of the Research Administration Trainee program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.

• Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.

Classified Title: Grants & Contracts Analyst
Role/Level/Range: ATP/03/PC
Starting Salary Range: $53,300 - $93,500 Annually ($68,000 targeted; Commensurate with experience)
Employee group: Full Time
Schedule: Monday to Friday: 8:30 am - 5 pm
Exempt Status:Exempt
Location:Hybrid/School of Public Health
Department name: Health Policy & Management -METRC
Personnel area: School of Public Health