HR Associate

We are seeking a Human Resources Coordinator to be based in Weber Shandwick's Chicago office. As the HR Coordinator, you will work closely with the Talent Acquisition team and hiring managers to facilitate the onboarding of new employees. You will also work closely with the Human Resources team by supporting the employee lifecycle through executing functions such as payroll & timesheet processing, fielding benefit questions, managing deadline driven requests & various other HR support tasks.

Main Responsibilities

Administrative Support

• Process all employee status changes in systems (new hires, transfers, terminations, etc.)
• Process overtime payments for US employees
• Process fringe benefits for employees
• Develop and maintain organizational charts
• Provide confidential administrative support for EVP of HR as needed (scheduling meeting, coordinating trainings, preparation of documents, etc.)
• Maintain employee files in compliance with federal and local guidelines

Onboarding

• Partner with Talent Acquisition to ensure new hires are onboarded appropriately
• Support & facilitate new hire onboarding (new hire & benefit orientation, meet & greet meetings with various team members, etc.)
• Liaise with Payroll, Finance & IT to set up new employees in the system in time for start dates
• Be an on-going resource to provide employee support and troubleshoot questions
• Be well versed in the company's benefits to provide information and support for eligible staff
• Manage, schedule and track compliance on key new hire check ins to support inclusion and engagement of new hires

Engagement, Learning and Development

• Ideate, participate and support agencycommunity building programs (i.e. diversity and inclusion, wellness, etc.); own and drive aspects of key programs as assigned
• Actively support and contribute to the diversity, equity and inclusion programs and actions
• Support the delivery of local learning sessions through meeting prep (documents, invites, technology, etc.)

Employee Relations and Performance Management

• Assist with implementation of HR policies and guidelines
• Assist in ensuring compliance with federal and state employment laws
• Troubleshoot employee questions
• Coordinate the off-boarding process scheduling exit interviews, providing benefits info, processing paperwork

Desired Competencies

• Great at building relationships and focused on creating positive experiences for new hires, regular & temporary employees
• Extremely flexible, highly organized, and able to easily shift priorities
• Ability to relate to the needs of employees with empathy and a customer service focus while fostering an employee self-service culture
• Good problem-solving skills and able to thrive in ambiguity
• Strong written and verbal communication skills, exceptional follow-through and attention to detail required
• Comfortable handling confidential information and able to maintain a high degree of confidentiality/discretion with regard to all matters, data, and documents
• Strong computer, MS Suite, and Google Suite skills

Qualifications

• Bachelor's degree preferred
• Broad knowledge of general HR concepts, practices, and procedures
• Sound judgment and decision-making skills
• Ability to manage multiple competing priorities in a fast-paced environment

Weber Shandwick is proud to be an Equal Opportunity/Affirmative Action employer. Weber Shandwick recruits qualified applicants without regard to race, color, religion, gender, age, ethnic or national origin, protected veteran status, physical or mental disability, sexual orientation, gender identity, marital status or citizenship status.