The Program Manager is responsible for a variety of management and programmatic responsibilities related to the overall function of the residential and vocational program.

Essential Duties and Responsibilities

• Monitor operating and capital expenditures to ensure compliance with budget guidelines.
• Monitor on-site finances for each individual ensuring accountabilities for all funds in a program.
• Monitor all grocery funds/spending, review grocery recaps for accuracy/appropriateness and submit on time to accounting.
• Assures all paperwork is filed appropriately into Doc star or other document storage programs in accordance with policies and procedures.
• Coordinate residential expansion efforts by visiting potential residents and/ or family, assist in budget development, securing pre-admission information and coordinating the move of a new resident(s).
• Ensure that Team recommendations are secured in a timely fashion by offering technical support, obtaining diagnostic or medical services, and/ or securing the appropriate placements.
• Maintain effective communications with the entire team regarding any changes in staff in the program.
• Participate as an active member of the Penn-Mar team and provide input regarding the direction of the agency.
• Ensure the safety of programs are intact.
• Ensure quality site monitoring services are provided, in part by completing a minimum of one site monitoring per month for each house under their supervision and completing the Site Monitoring form during each of those visits.
• Review and process all monthly paperwork submitted by Residential Supervisors, including bi-weekly payroll.
• Ensure compliance with regulations for applicable licensing and certification agencies.
• Ensure that the rights of individuals are protected and advocate for residents as appropriate.
• Ensure staff are following up appropriately on all team recommendations and medical services needs.
• Ensure all staff are following through on documentation for the individual's IP.
• Ensure staff is completing all daily documentation including daily logs, chore charts, medication logs, goal data, activity charting, etc.
• Coordinate residential expansion efforts by visiting potential residents and/or family, assist in budget development, securing pre-admission information, and coordinating the move of a new resident (s).
• Monitor house schedules and arrange or provide, if necessary, coverage in emergency situations including the absence of a Residential
• Perform on-call duties including being available to staff during evenings and weekends in the event of an emergency.
• Ensures completion of all monthly paperwork and maintains annual records for each site.
• Assure all staff are up to date on all required training and provide appropriate follow up as needed.
• Maintenance and cleanliness of the vehicles in the program
• Hire, train, supervise, evaluate and discipline (up to and including suspension of) staff under their supervision. In the event of an FWW or Termination, coordinate process with Human Resources.
• Supervise the Residential Supervisors in the execution of their duties and coordinate the delegation of Residential Supervisor duties when that position is vacant.
• Ensures all staff in their programs are properly submitting time and attendance of their hours in a timely manner.
• Other duties assigned.

Qualifications:

• Bachelor's degree highly preferred and 2 years of supervisory experience (Highly Preferred). OR
• 60 college credit hours + 4 years' experience of human services and supervisory experience (Required).
• Acceptable criminal background.
• Valid Driver's License with 2 yrs. of consecutive driving experience.
• Ability to pass pre-employment Drug Screen/ Physical/ Mantoux Test (PPD, TB)