We are currently seeking an Administrative Assistant to join a prestigious law firm. 

In this role, you will have a variety of objectives which could include answering phone calls, scheduling meetings, coordinating travel, assists in preparation of reports and correspondence and other duties assigned. 

The position is hybrid with four days in and one day home with competitive compensation that is commensurate with experience. This is a direct hire role. Monday-Friday, 9AM-5:30PM w flex for overtime.

If you are excited about this role, please apply today. If you are unsure that you qualify, please apply anyway and our experienced recruiters will evaluate your application. 

We are always looking for new talent of diverse backgrounds for our clients.

Summary:

The Administrative Assistant provides direct support to the Chief Information Officer (CIO) to effectively manage a broad range of day-to-day operational activities. This role actively interfaces with all levels of the Firm, including senior leadership, requiring a professional, positive, and calm demeanor. The Administrative Assistant supports the CIO with their strong organizational skills, impeccable attention to detail, and effective management of competing priorities and tasks.

Qualifications:

High school diploma is required. College degree is preferred

Knowledge & Experience:

• Minimum of one year’s experience as an administrative assistant or similar experience in a fast-paced professional environment.
• Previous experience in a law firm is preferred.

Skills & Expectations:

• Excellent attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Strong service orientation, and an understanding of the importance of developing effective working relationships with attorneys and other personnel of all levels.
• Must be highly motivated, analytical, organized, and efficient.
• Excellent follow-through, attention to detail, and problem-solving skills.
• Strong computer skills and exposure to database search and data entry.
• Proven facility with technology and software, including PowerPoint, Excel, Outlook, and Word.
• Proactive and able to make recommendations for improving processes and procedures.
• Ability to work well under pressure.
• Ability to work in a collegial team environment, as well as to take initiative and work independently.

Duties & Responsibilities:

• Organizes and schedules appointments and meetings, including but not limited to conference calls, Town Halls, video conference calls, and webinars.
• Prepares materials as necessary, takes minutes if requested.
• Helps to effectively manage, organize ever- changing priorities, using good judgment and self-discipline.
• Assists in preparation of reports, correspondence, and presentations.
• Keeps financial records, processes invoices and payment requests.
• Assists with department budget analysis.
• Creates, updates, and manages documents and spreadsheets.
• Answers and directs phone calls.
• Uses good business judgement to prioritize critical requests to the CIO.
• Maintains department administrative files and performs data entry as needed.
• Provides general administrative support for the department as needed, including preparing business correspondence, other documents, travel, etc.
• Ensures timely and regular attendance.
• Participates in special projects and/or other duties as needed.