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Project Administrative Specialist
Seeking team members that are eager and hungry to start their career with a fast growing company!
Bowie, MD / Maryland, MD
Job Description
Summary/Objective
This position is responsible for providing administrative support to a production team by ensuring deadlines are being met, jobs are closed out timely and compliance with reports. This position collaborates with Project Managers, Project Coordinators and customers to ensure jobs are set up for success.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Competencies
Preferred Education and Experience
This position is responsible for providing administrative support to a production team by ensuring deadlines are being met, jobs are closed out timely and compliance with reports. This position collaborates with Project Managers, Project Coordinators and customers to ensure jobs are set up for success.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Generate emailed quotes and follow up on outstanding quotes for the team.
- Set job up for success by requesting and attaching appropriate documents to included: BOM, floor plans, blue prints.
- Close out jobs and ensure appropriate signatures and attachments have been received. Follow up on all missing information and prepare projects for invoicing.
- Follow up on outdated Ship Dates per Need Product Report to determine true shipping date or if product arrived and ensure dates and ship to information remain accurate.
- Provide follow-up support on all projects and punch items.
- Understand and use website reports (NTI, Firm Schedule, Estimated Start Date, etc.).
- Maintain PPM and Punch compliance for the team and follows up as needed.
- Ensures Service Provider Evaluation has been completed and follows-up with appropriate Project Manager to ensure accuracy.
Competencies
- Technical Capacity.
- Communication Proficiency.
- Initiative.
- Thoroughness.
- High school graduation, or its equivalent.
- At least one year of experience in an office support environment.
Preferred Education and Experience
- Bachelor’s degree.
- One year of experience supporting a team of project managers in a related field.
Job Summary
Company
Start Date
2/25/19
Employment Term and Type
Regular, Full Time
Hours per Week
40
Work Hours (i.e. shift)
8am-5pm
Salary and Benefits
$30,000- $40,000 p/yr
InstallNET offers a competitive benefit package that includes: health care, health savings account, dental, vision, STD/LTD, life insurance, and paid time off.
Position offers an incentive program based on meeting performance goals .
Required Education
High School or Equivalent
Required Experience
1 to 2 years
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